Kamaia LPM
Intake, matters by phase, deadlines, capacity and budget against actuals — with the cost of everything sent outside. Built for in-house teams, and solid for private practice.
The centre of the system
A matter is a plan, not a folder.
Opening a matter does not create a folder: it instantiates a plan. Everything else is measured against it.
- Intake
- A structured form with triage by type and urgency. Work starts with context, not a phone call.
- Opening
- Conflicts, entity and plan template. The matter starts with its scope written down.
- Plan by phase
- Deliverables, owner, estimated effort and a budget of its own.
- Execution
- Tasks, deadlines with a backup owner, and documents on the file.
- Control
- Effort and cost, internal and external, against the phase budget.
- Close
- What was estimated, what it cost, and what to carry into the next one.
Hover to read the variance for each week.
Timeline
Plan and reality on the same line.
The variance is visible while there are still decisions to make — not in next quarter's report.
Hover a bar to compare plan and actual.
Modules
Everything the operation needs.
Intake and triage
One front door, with priority and a stated turnaround.
Matters and portfolio
A view by requesting team, owner and status, with what is at risk flagged.
Tasks and deadlines
Owner, backup and automatic escalation.
Effort and capacity
Load per person — so you know when to say no.
Budget and variance
By phase, with an alert before it bursts.
Outside counsel
Scope, fee cap and performance by firm.
Entities and conflicts
Group companies, counterparties and a check at opening.
Documents
Filed by matter, linked to contracts in CLM.
Metrics
Volume, turnaround and cost by type of work.
What makes it different
Built around the budget, not the invoice.
Most legal systems are billing software with a matters module bolted on. Here the plan and the budget come first.
In practice: you learn in phase three that the year's budget is going to overrun — in time to redistribute, renegotiate, or take the problem to the board with figures rather than adjectives.
- Estimates with history. Phases suggest effort based on what you have already closed.
- Assumptions on the record. Revising a budget becomes a reasoned act.
- Scope changes formalised. An extra request creates a record: approved, declined or charged back.
- In or out. The cost of doing it and the cost of instructing it, side by side.
- Closing review. Estimated against actual, feeding the next estimate.
Profiles
What each one gets.
The first four sit in an in-house team. The last two are for private practice.
General counsel
Volume, turnaround and total cost — internal and external — to defend budget and headcount with data.
In-house counsel
Knowing what is theirs, by when, and within what scope. Fewer interruptions, less rework.
Business units
One place to ask and to follow, with a date given up front instead of silence.
Procurement and finance
Legal spend tied to a scope, predictable and checked before payment.
Partners
Portfolio in view, matters at risk flagged, profitability by client without waiting for year end.
Billing
Hourly, fixed fee, retainer or capped, validated before an invoice goes out.
Questions
About Kamaia LPM.
We are in-house. We do not bill hours. Does this still apply?
It does — it is the product's main scenario. Without billing, recorded effort stops being a collection tool and becomes a management one: real team load, cost by type of work, and what is worth keeping in-house. That is the argument that supports a request for another lawyer.
Our team hates recording time.
It stops being a Friday memory exercise: entries are drawn from the day's activity, with suggestions to confirm or correct. In-house we usually start with a simplified record by type of work rather than by the minute.
How does it help control outside counsel?
Every instruction carries a scope, a budget and a cap. Invoices are checked against what was agreed, and the history lets you compare firms on the same type of work.
Does it replace our accounting or procurement system?
No. It manages intake, matters, deadlines and budget; accounting stays where it is, with an integration to avoid double entry.
Can we use LPM without CLM?
Yes, they are independent. Together they share entities and permissions, and a matter can see the contracts that came out of it.
See it with a case from your own desk.
We prepare the walkthrough around a type of work your team handles every month, planned and tracked end to end.